Benefits of Document Distribution Software
Document distribution software allows you to send to, receive and track controlled documents such as blueprints, specifications, invoices, and more. It streamlines processes, automates processes, and ensures consistency in the creation of documentation. It helps you to adhere to regulations and audit trails.
Document management, also known as ECM (Enterprise Content Management) is a computer program that distributes files to an centralized location dataroomslab.com/best-practices-when-working-with-a-data-room/ for all documents and records. It allows users to quickly and efficiently access the information they require without the hassle of looking for files, or waiting for documents to arrive by mail.
In addition to document storage Document distribution systems provide a number of tools for collaboration on documents, including version control and simultaneous editing that improve collaboration and communication between teams. It also provides security features such as encryption and password protection. It can also handle compliance and audit trails and retain records policies.
Some document distribution systems permit you to scan documents and OCR (Optical Character Recognition) to upload existing paper documents into the system. Certain document distribution systems permit you to create documents and store them from a desktop app or mobile application. The most advanced platforms include indexing for a powerful search feature and document tracking, which can help you locate documents later. A document containing an invoice from July 2020 could be indexed using the date and account number so you can easily locate it later.
An efficient document distribution system also makes it possible to share whole documents or sections with certain people, like clients, while regulating access levels. This significantly cuts labor costs and can help improve team morale and customer service. It also reduces the chance of human errors, which are all too common within companies.