How to Conduct Effective Virtual Board Meetings

If you’re using a Board Management software program, ensure that it offers secure storage for documents. You want to make sure that everyone in your organization are able to access the documents they manage including financial reports, to documents that govern the organization. Consider implementing a portal software that allows members to make comments and to share documents prior meetings or even during meetings.

It https://seboardroom.com/helpful-tips-on-how-to-run-an-effective-virtual-board-meeting is crucial to clearly communicate in advance of the meeting to remind board members of the meeting and any necessary documents. It is important to send the agenda and all supporting documents a week prior to the meeting so that everyone has time to review them and be prepared for the meeting. Affording feedback from your board before the meeting is also a great idea. This gives you the opportunity to address any concerns that might arise.

Virtual boards are comprised of a diverse group of individuals with different schedules and commitments. If you can, schedule virtual meetings during times when the majority of the board members are available. Avoid early mornings, late night, and regular breaks. If this isn’t feasible, use a digital tool to find an appropriate time that is suitable for everyone.

It’s essential to establish some guidelines for virtual meetings that you adhere to. For instance it’s a good idea to turn off your microphone when you’re not talking and hold meetings in a calm area free of distractions. It’s helpful to have someone to take notes for each virtual meeting. This person will focus the discussion and take notes of the motions, decisions and votes in full.